Organizational Process Assets

Posted on July 8, 2009 by

4


Files

In the old days we called this part of the PMBOK "Files and Historical Information". That was before HD or 3D TV!

The fourth edition PMBOK® defines Organizational Process Assets as “any or all process related assets, from any or all of the organizations involved in the project that can be used to influence the project’s success.” Examples include: plans, procedures, lessons learned, historical information, schedules, risk data and earned value data. Organizational Process Assets fall into two broad categories—Processes and Procedures, and the Corporate Knowledge Base. The key concept is that these are assets a project manager may use for the benefit of the project.  They work together with Enterprise Environmental Factors (EEF’s) to bring those things outside the project team into focus.

Organizational Process Assets is a common input into the project management processes. In fact, most of the 42 processes list it as an input. These processes are: Develop Project Charter, Identify Stakeholders, Develop Project Management Plan, Define Scope, Create WBS, Define Activities, Sequence Activities, Estimate Activity Resources, Estimate Activity Durations, Develop Schedule, Estimate Costs, Determine Budget, Plan Quality, Develop Human Resource Plan, Plan Communications, Plan Risk Management, Identify Risks, Perform Qualitative Risk Analysis, Perform Quantitative Risk Analysis, Plan Procurements, Direct and Manage Project Execution, Acquire Project Team, Manage Project Team, Distribute Information, Manage Stakeholder Expectations, Conduct Procurements, Monitor and Control Project Work, Perform Integrated Change Control, Control Scope, Control Schedule, Control Costs, Perform Quality Control, Report Performance, and Close Project or Phase

Fewer processes have updates to the Organizational Process Assets as one of their outputs. These processes are: Perform Quality Assurance, Manage Project Team, Distribute Information, Manage Stakeholder Expectations, Control Scope, Control Schedule, Control Costs, Perform Quality Control, Report Performance, Monitor and Control Risks, Administer Procurements, Close Project or Phase, and Close Procurements.